Privacy Policy

Welcome to IEduSuitesOS ("the Platform"), a school management system developed and operated by TheNerdAce Technologies ("we", "our", or "us").

We are committed to protecting the privacy and security of personal information entrusted to us by schools, students, parents, teachers, administrators, and other authorized users.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you use EduSuites.

1. Information We Collect

Depending on your role and use of the Platform, we may collect:

Personal Information

• Full name
• Email address
• Phone number
• User account credentials
• School identification numbers
• Parent or guardian information

Student Information

• Admission numbers
• Academic records
• Assessment scores
• Attendance records
• Behaviour and disciplinary records
• Class and enrollment information

Financial Information

• School fee records
• Payment history
• Billing information
• Transaction references

Technical Information

• IP address
• Device information
• Browser type
• Login activity
• System usage logs

2. How We Use Information

We use collected information to:

• Provide school management services
• Manage student records and academic performance
• Facilitate communication between schools, teachers, students, and parents
• Process and track fee payments
• Maintain system security
• Improve platform functionality
• Provide customer support
• Comply with legal and regulatory obligations

3. Legal Basis for Processing

IEduSuitesOS processes personal information in accordance with the Nigerian Data Protection Act (NDPA) 2023 and other applicable laws.

Personal data may be processed based on:

• Consent
• Performance of contractual obligations
• Compliance with legal requirements
• Legitimate educational and administrative interests

4. Data Sharing

We do not sell personal information.

Information may be shared only with:

• Authorized school administrators
• Teachers and school staff with appropriate permissions
• Parents or guardians where applicable
• Service providers supporting platform operations
• Regulatory authorities where legally required

All third parties are required to maintain appropriate confidentiality and security safeguards.

5. Data Security

We implement reasonable technical and organizational measures to protect personal information, including:

• Password encryption
• Secure authentication controls
• Access restrictions
• Activity monitoring
• Secure server infrastructure

While we strive to protect all information, no internet-based system can guarantee absolute security.

6. Data Retention

Personal information is retained only for as long as necessary to:

• Provide educational services
• Maintain school records
• Meet legal, accounting, or regulatory requirements

Schools may request deletion of data subject to applicable legal obligations.

7. Your Rights

Subject to applicable laws, users may have the right to:

• Access their personal information
• Correct inaccurate information
• Request deletion of information
• Restrict certain processing activities
• Withdraw consent where applicable
• Lodge complaints with the Nigeria Data Protection Commission (NDPC)

Requests may be submitted through the contact information below.

8. Children's Privacy

EduSuites is designed for educational institutions and may process information relating to minors.

Such processing is carried out under the authority of participating schools and, where applicable, parents or legal guardians.

9. Cookies and Analytics

The Platform may use cookies and similar technologies to:

• Maintain user sessions
• Improve user experience
• Analyze system performance
• Enhance security

Users may adjust browser settings to manage cookies.

10. Changes to this Privacy Policy

We may update this Privacy Policy periodically.

Updated versions will be published on this page with a revised effective date.

Continued use of the Platform after updates constitutes acceptance of the revised policy.

11. Contact Information

For questions regarding this Privacy Policy or data protection matters, contact:

TheNerdAce Technologies

Email: privacy@thenerdace.itsupportall.com

Website: thenerdace.itsupportall.com